How do I decline a job offer professionally?

Thank them, state clearly that you are declining, give a brief reason if you wish (e.g., accepted another offer), and wish them well. Keep it short and polite.

Do I have to give a reason for declining?

No. You can say "I have decided to pursue another opportunity" or "it is not the right fit at this time" without going into detail.

Should I decline by email or phone?

Email is common and gives a record. For senior or relationship-sensitive roles, a brief phone call followed by email can be appropriate.

Can I change my mind after declining?

You can reach out and ask if the offer is still open. There is no guarantee; be prepared for them to have moved on.

How to Properly Decline a Job Offer & Examples

Declining a job offer the right way keeps the door open and protects your reputation. Be prompt, polite, and clear.

When to Respond

Reply as soon as you have made your decision. Do not leave the employer waiting. If they gave a deadline, respond before it. A brief email or phone call is appropriate.

What to Say

Thank them for the offer and their time. State clearly that you are declining. You do not have to give a detailed reason; "I have accepted another opportunity" or "After careful thought, I have decided it is not the right fit at this time" is enough. Wish them well and, if true, say you hope to stay in touch.

Example

"Thank you for the offer to join [Company] as [Role]. I appreciate the time you and the team spent with me. After careful consideration, I have decided to decline the offer at this time. I wish you and the company every success and hope we can stay in touch for the future."

What to Avoid

Do not ghost the employer or delay unnecessarily. Do not be negative about the role or company. Keep the tone professional and respectful.

Frequently Asked Questions

How do I decline a job offer professionally?

Thank them, state clearly that you are declining, give a brief reason if you wish (e.g., accepted another offer), and wish them well. Keep it short and polite.
Do I have to give a reason for declining?

No. You can say "I have decided to pursue another opportunity" or "it is not the right fit at this time" without going into detail.
Should I decline by email or phone?

Email is common and gives a record. For senior or relationship-sensitive roles, a brief phone call followed by email can be appropriate.
Can I change my mind after declining?

You can reach out and ask if the offer is still open. There is no guarantee; be prepared for them to have moved on.